Regulations for studying abroad

Contacts of UT units

Dean's Office

Faculty contacts link:
Employee contacts

Faculty phone:
+ 372 737 5341

Faculty email:
hv.dekanaat [at] ut.ee

Faculty address:
Jakobi 2, rooms 116–121, 51005 Tartu
Institute of History and Archaeology

Faculty link:
www.flaj.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5651

Faculty address:
Jakobi 2, 51005 Tartu
Institute of Estonian and General Linguistics

Faculty link:
keel.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5221

Faculty email:
keeleteadus [at] ut.ee

Faculty address:
Jakobi 2, 51005 Tartu
Institute of Philosophy and Semiotics

Faculty link:
www.flfi.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5314

Faculty email:
filosoofia.semiootika [at] ut.ee

Faculty address:
Jakobi 2, rooms 309–352, 51005 Tartu
Institute of Cultural Research

Faculty link:
www.flku.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
(+372) 737 5223

Faculty email:
kultuuriteadused [at] ut.ee

Faculty address:
Ülikooli 16, 51003 Tartu
School of Theology and Religious Studies

Faculty link:
us.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5301

Faculty email:
us [at] ut.ee

Faculty address:
Ülikooli 18–310, 50090 Tartu
College of Foreign Languages and Cultures

Faculty link:
maailmakeeled.ut.ee

Faculty contacts link:
Employee contacts

Faculty email:
keeled [at] ut.ee

Faculty address:
J. Liivi 4, 50409, Tartu
Viljandi Culture Academy

Faculty link:
kultuur.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 435 5232

Faculty email:
kultuur [at] ut.ee

Faculty address:
Posti 1, 71004 Viljandi

Dean's Office

Faculty contacts link:
Employee contacts

Faculty phone:
+ 372 737 5900

Faculty email:
sotsiaalteadused [at] ut.ee

Faculty address:
Lossi 36, 51003 Tartu
Institute of Education

Faculty link:
www.ht.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 6440

Faculty email:
haridus [at] ut.ee

Faculty address:
Salme 1a–29, 50103 Tartu
Johan Skytte Institute of Political Studies

Faculty link:
skytte.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5582

Faculty email:
skytte [at] ut.ee

Faculty address:
Lossi 36–301, 51003 Tartu
School of Economics and Business Administration

Faculty link:
majandus.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 6310

Faculty email:
majandus [at] ut.ee

Faculty address:
Narva mnt 18, 51009 Tartu
Institute of Psychology

Faculty link:
psychology.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5902

Faculty email:
psyhholoogia [at] ut.ee

Faculty address:
Näituse 2, 50409 Tartu
School of Law

Faculty link:
law.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5390

Faculty email:
oi [at] ut.ee

Faculty address:
Näituse 20–324, 50409 Tartu
Institute of Social Studies

Faculty link:
yti.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5188

Faculty email:
yhiskonnateadused [at] ut.ee

Faculty address:
Lossi 36, 51003 Tartu
Narva College

Faculty link:
www.narva.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 740 1900

Faculty email:
college [at] narva.ut.ee

Faculty address:
Raekoja plats 2, 20307 Narva
Pärnu College

Faculty link:
www.pc.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 445 0520

Faculty email:
info [at] pc.ut.ee

Faculty address:
Ringi 35, 80012 Pärnu

Dean's Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5326

Faculty email:
med [at] ut.ee

Faculty address:
Ravila 19, 50411 Tartu
Institute of Biomedicine and Translational Medicine

Faculty link:
biomeditsiin.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 4210

Faculty email:
bsmi [at] ut.ee

Faculty address:
Biomeedikum, Ravila 19, 50411 Tartu
Institute of Pharmacy

Faculty link:
farmaatsia.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5286

Faculty email:
pharmacy [at] ut.ee

Faculty address:
Nooruse 1, 50411 Tartu
Institute of Dentistry

Faculty link:
hambaarstiteadus.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 731 9856

Faculty address:
Raekoja plats 6, 51003 Tartu
Institute of Clinical Medicine

Faculty link:
clinicalmedicine.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5323

Faculty email:
kmi [at] ut.ee

Faculty address:
L. Puusepa 8, 50406 Tartu
Institute of Family Medicine and Public Health

Faculty link:
tervis.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 4190

Faculty email:
dph [at] ut.ee

Faculty address:
Ravila 19, 50411 Tartu
Institute of Sport Sciences and Physiotherapy

Faculty link:
www.kk.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5360

Faculty email:
kkdek [at] ut.ee

Faculty address:
Jakobi 5–205, 51005 Tartu

Dean's Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5820

Faculty email:
ltt [at] ut.ee

Faculty address:
Vanemuise 46–208, 51003 Tartu
Institute of Computer Science

Faculty link:
cs.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5445

Faculty email:
ics [at] ut.ee

Faculty address:
Narva mnt 18, 51009 Tartu
Estonian Marine Institute

Faculty link:
mereinstituut.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 671 8902

Faculty address:
Mäealuse 14, 12618 Tallinn
Institute of Physics

Faculty link:
www.fi.ut.ee

Faculty contacts link:
Employee contacts

Faculty address:
W. Ostwaldi 1, 50411 Tartu
Institute of Chemistry

Faculty link:
chem.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5261

Faculty email:
chemistry [at] ut.ee

Faculty address:
Ravila 14a, 50411 Tartu
Institute of Genomics

Faculty link:
genomics.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 4000

Faculty email:
egv [at] ut.ee

Faculty address:
Riia 23b, 51010 Tartu
Institute of Mathematics and Statistics

Faculty link:
www.math.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5860

Faculty email:
ltms [at] ut.ee

Faculty address:
Narva mnt 18, 51009 Tartu
Institute of Molecular and Cell Biology

Faculty link:
tymri.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5027

Faculty address:
Riia 23, 23b–134, 51010 Tartu
Tartu Observatory

Faculty link:
www.kosmos.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 4510

Faculty email:
kosmos [at] ut.ee

Faculty address:
Observatooriumi 1, Tõravere, 61602 Tartumaa
Institute of Technology

Faculty link:
tuit.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 4800

Faculty email:
info [at] tuit.ut.ee

Faculty address:
Nooruse 1, 50411 Tartu
Institute of Ecology and Earth Sciences

Faculty link:
www.omi.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5835

Faculty email:
om [at] ut.ee

Faculty address:
Vanemuise 46, 51003 Tartu

Institutions

Library

Faculty link:
utlib.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5702

Faculty email:
library [at] utlib.ee

Faculty address:
W. Struve 1, 50091 Tartu
Youth Academy

Faculty link:
teaduskool.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5581

Faculty email:
teaduskool [at] ut.ee

Faculty address:
Uppsala 10, 51003 Tartu
Museum

Faculty link:
muuseum.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5674

Faculty email:
muuseum [at] ut.ee

Faculty address:
Lossi 25, 51003 Tartu
University of Tartu Natural History Museum and Botanical Garden

Faculty link:
natmuseum.ut.ee

Faculty contacts link:
https://www.ut.ee/en/kontakt/loodusmuuseum-botaanikaaed

Faculty phone:
+372 737 6076

Faculty email:
loodusmuuseum [at] ut.ee

Faculty address:
Vanemuise 46, 51003 Tartu

Support Units

Administrative Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5606

Faculty email:
kantselei [at] ut.ee

Faculty address:
Ülikooli 18a, 51005 Tartu
Centre for Entrepreneurship and Innovation

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 4809

Faculty email:
eik [at] ut.ee

Faculty address:
Narva mnt 18, 51009, Tartu
University Office in Tallinn

Faculty link:
University Office in Tallinn

Faculty contacts link:
Employeescontacts

Faculty phone:
+372 737 6600

Faculty email:
esindus [at] tallinn.ut.ee

Faculty address:
Teatri väljak 3, 10143 Tallinn
Estates Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5137

Faculty address:
Ülikooli 18a, 51005 Tartu
Finance Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5125

Faculty email:
rahandus [at] ut.ee

Faculty address:
Jakobi 4, 51005 Tartu
Grant Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 6215

Faculty address:
Raekoja plats 9, 51004 Tartu
Information Technology Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 6000, IT-help: +372 737 5500

Faculty email:
ito [at] ut.ee, arvutiabi [at] ut.ee

Faculty address:
Ülikooli 18a, 51005 Tartu
Human Resources Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5145

Faculty email:
personal [at] ut.ee

Faculty address:
Ülikooli 18, rooms 302 and 304, 50090 Tartu
Internal Audit Office

Faculty contacts link:
Employee contacts

Faculty email:
siseaudit [at] ut.ee

Faculty address:
Ülikooli 18-244, 51005 Tartu
International Cooperation and Protocol Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 6123

Faculty email:
iro [at] ut.ee

Faculty address:
Ülikooli 18, rooms 104, 301, 305, 50090 Tartu
Marketing and Communication Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5687

Faculty email:
info [at] ut.ee, avalik [at] ut.ee

Faculty address:
Ülikooli 18, rooms 102, 104, 209, 210, 50090 Tartu
Office of Academic Affairs

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5620

Faculty address:
Ülikooli 18, 50090 Tartu
Procurement Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 6632

Faculty email:
tuuli.ilula [at] ut.ee

Faculty address:
Ülikooli 18a, 51005 Tartu
Rector's Office
Rector's Strategy Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5600

Faculty email:
rektor [at] ut.ee

Faculty address:
Ülikooli 18, 50090 Tartu
Student Council

Faculty link:
tyye.ut.ee

Faculty contacts link:
Employee contacts

Faculty email:
info [at] tyye.ee

Faculty address:
Ülikooli 18b, 51005 Tartu
University of Tartu Press

Faculty link:
www.tyk.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5945

Faculty email:
tyk [at] ut.ee

Faculty address:
W. Struve 1, 50091 Tartu

University of Tartu Academic Sports Club

Faculty link:
sport.ut.ee

Faculty phone:
+372 737 5371

Faculty email:
info [at] tysk.ee

Faculty address:
Ujula 4, 51008 Tartu
Tartu Student Village

Faculty link:
campus.ee

Faculty phone:
+372 740 9959

Faculty email:
info [at] kyla.ee

Faculty address:
Narva mnt 25, 51013 Tartu
Tartu Students’ Club

Faculty link:
www.tym.ee

Faculty phone:
+372 730 2400

Faculty email:
tym [at] ut.ee

Faculty address:
Kalevi 24, 51010 Tartu
Tartu University Hospital

Faculty link:
www.kliinikum.ee/eng

Faculty email:
kliinikum [at] kliinikum.ee

Faculty address:
L. Puusepa 1a, 50406 Tartu
University of Tartu Foundation

Faculty link:
sihtasutus.ut.ee/en

Faculty phone:
+372 737 5852

Faculty email:
triin.vakker [at] ut.ee

Faculty address:
Ülikooli 18, 50090 Tartu
View all other units

Faculty link:
www.ut.ee/en/other-units

Upon planning studies at a foreign university as an exchange student, you should bear in mind that it remains part of your studies here, i.e. studies at the University of Tartu do not stop and your performance at the foreign university affects the completion of your curriculum as well as your academic achievement. Therefore it is very important that you carefully read the provisions of the Study Regulations concerning studying abroad and the rules of choosing courses and their compatibility with your curriculum. The rules are applicable to all UT students who go to study abroad - for students who study at a foreign university within a student exchange programme or an agreement as well as to students who go there on their own.

General rules

If you go to study abroad, you must complete at least 15 ECTS of courses (except PhD students) at the foreign university per semester and apply for credit transfer so that the courses are taken into account upon completing your curriculum.
If you go to traineeship abroad there is no minimum or maxium credit points requirements, but it is possible to get extention of your nominal studies only in case your traineeship course gives at least 15 ECTS of your curriculum at UT.
As of January 1st 2016, all the grades acquired at the foreign university will be transferred as non-differentiated (pass).
Before going to study abroad, you have to draw up a study plan and sign a learning agreement. Once you have completed your studies at the foreign university, you will have to complete the second part of the study plan on the basis of a transcript of records.
Ask the foreign university to issue your transcript of records as soon as possible after the results of examinations are out to make sure that the results can be submitted to the academic unit (institute/college/school) on time.

Study abroad period as part of the curriculum

There is a mobility window planned in the curricula of UT I and II levels of study. This mobility window is not a separate module that is added to the exiting modules within a curriculum, but rather it is a suggestion which curriculum module or set of subjects, incl. internship, could a student pass while studying abroad if they wish to do so. Therefore, a mobility window is part of the curriculum which is advisable to pass at a foreign university and which has been designed so that studies at UT will not extend due to studying abroad.

Different curricula have designed their study abroad suggestions within their mobility window differently. It is best to check in SIS how studying abroad has been planned in your curriculum, i.e. whether it is suggested that the elective module/compulsory subjects or optional courses are to be passed at a foreign university.

Overview of the detailed description of mobility windows of UT curricula can be found here.

Extension of nominal period of study

The nominal period of study at UT will be extended by the number of semesters spent abroad, provided that at least 15 ECTS of courses completed abroad are taken into account upon completing the UT curriculum. It will no longer be required to spend at least 3 months abroad to get an extension, completing the courses for the value of 15 ECTS will be the only requirement for an extension.
The nominal period of study will be extended at the beginning of the semester following your studies abroad (after the end of the period of studying abroad specified in the Study Information System).
You do not need to submit a separate application for the extension of the nominal period of study, but you have to make sure that the transcript of records reaches the UT as soon as possible. Submit the study results and/or training records within eight weeks after the end of the period of studying abroad. If you fail to obtain the records from the foreign university or place of traineeship within eight weeks, contact the respective academic unit to explain the situation.
The extension of the nominal period of study will be cancelled if you completed less than 15 ECTS of courses per semester at the foreign university.

Applying for national allowances/stipends

When applying for the national study allowances or stipends, there are two aspects, in terms of timing, to be kept in mind:
1) Autumn semester’s study results from abroad (transcript of records) must reach UT (respective academic unit) and be inserted to SIS by February 27 at the latest, and those of spring semester by September 29, at the latest.
2) A recognition confirmation date of the courses taken abroad (sc Recognition of Prior Learning decision taken at UT after study abroad is fully completed and all results have reached UT) must be earlier than the first day of the UT semester when you apply to any allowances/stipends indicated above. Follow the UT's academic calendar, to assure that you know the dates when a semester begins. Keep in mind that the dates above are the latest possible. Do your best by facilitating information exchange as fast as possible.

Academic leave and extended period of studies

If you take academic leave in the semester following the semester abroad, the nominal period of study will not be automatically extended by the period of studying abroad and you need to submit a separate application for that.
If you study abroad during the extended period of study, your nominal study period will not be extended any longer by the time spent studying abroad. Note, there are two types of extension: 1) extension given for study abroad (right after a study abroad semester) and 2) regular extension (at the end of studies). If you study abroad during either of the two extensions, further extensions of studies will not be granted. Furthermore, it is not advisable to go to study abroad in the last semester, as the study results from the foreign university might not reach the UT on time, which would mean that your graduation has to be postponed.
If you study abroad on the last semester of your nominal period of studies, with the intent to extend the studies, the extension of the nominal period will be granted only if there is some time left until the nominal period of studies. Like stated above, the extension will be given at the start of the next semester. E.g. if the nominal period (seen in Study Information System) ends July 20th, you will not get the extension, since the nominal period of studies ends before the new semester begins in September.
Since students can take courses during academic leave, they can also study abroad during their academic leave. Still, the standard period of study at UT will not be extended by the semesters studied abroad during academic leave because academic leave is not a part of the standard period of study.

Tuition fee

Tuition-waiver scholarship holders or students enrolled at Estonian-taught programmes

You do not have to pay tuition fee at UT for the time to be spent studying abroad. Yet, please note what follows after studies abroad:

If you studied at a foreign university and could transfer at least 15 ECTS of courses to your UT curriculum, you get an extra semester (extension) to complete your studies. At the end of the semester following the study abroad semester (that is at the end of the extension semester), the university checks study progress and if there are more than 6 credits missing from the required workload, you are expected to pay for the missing credits. In the case of missing credits, you are invoiced at the beginning of the second semester following the study abroad semester.
If you studied two semesters at a foreign university and could transfer at least 30 ECTS of courses to your UT curriculum (15 ECTS for each semester), you get two extra semesters (extensions) to complete your studies. At the end of the second semester following the study abroad (that is at the end of the second extension semester), the university checks study progress and if there are more than 6 credits missing from the required workload, you are expected to pay for the missing credits. In the case of missing credits, you are invoiced at the beginning of the third semester following the study abroad semester.

Thus, if it is not possible to use the courses completed at a foreign university to complete the UT curriculum to the presumed extent (15 ECTS and more), it will be necessary to complete more courses in the semester following the studies abroad in order to avoid the need to pay the tuition fee in the following semesters.

Students enrolled in English-taught programmes without a tuition-waiver scholarship or enrolled part time at Estonian-taught programmes (excluding PhD students)
Generally, you do not have to pay tuition fee at UT, yet you need to pay 30-% of each credit point price you transfer from abroad to UT. You do not have to pay 30% of the tuition at UT, if you had to pay the tuition fee at the foreign university.
If you study at UT during the period when you are registered as a study abroad student (that is - take courses both from UT and a higher education institution abroad) then, in addition to the fee to be paid for the courses completed abroad, you are required to pay for UT courses (full price of credit points). Please see full regulation here: Conditions of Reimbursement of Study Costs in Degree Study.

What happens if I fail to perform my obligations?

If you have received a scholarship from the UT for your studies abroad, but fail to complete the required number of courses, you may be required to repay the scholarship. Make sure to check the rules of the particular student exchange programme.
The extension of the nominal period of study will be cancelled if you completed less than 15 ECTS of courses per semester at the foreign university.

Various structural units attend to matters and documentation regarding studies at the university. To get a quick overview, see whom to contact.

Legislation and further guidelines on studies abroad:

Study Regulations
Study Plan and Learning Agreement
Double scholarships - what to keep in mind

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Regulations for studying abroad