Learning agreement

Contacts of UT units

Dean's Office

Faculty contacts link:
Employee contacts

Faculty phone:
+ 372 737 5341

Faculty email:
hv.dekanaat [at] ut.ee

Faculty address:
Jakobi 2, rooms 116–121, 51005 Tartu
Institute of History and Archaeology

Faculty link:
www.flaj.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5651

Faculty address:
Jakobi 2, 51005 Tartu
Institute of Estonian and General Linguistics

Faculty link:
keel.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5221

Faculty email:
keeleteadus [at] ut.ee

Faculty address:
Jakobi 2, 51005 Tartu
Institute of Philosophy and Semiotics

Faculty link:
www.flfi.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5314

Faculty email:
filosoofia.semiootika [at] ut.ee

Faculty address:
Jakobi 2, rooms 309–352, 51005 Tartu
Institute of Cultural Research

Faculty link:
www.flku.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
(+372) 737 5223

Faculty email:
kultuuriteadused [at] ut.ee

Faculty address:
Ülikooli 16, 51003 Tartu
School of Theology and Religious Studies

Faculty link:
us.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5301

Faculty email:
us [at] ut.ee

Faculty address:
Ülikooli 18–310, 50090 Tartu
College of Foreign Languages and Cultures

Faculty link:
maailmakeeled.ut.ee

Faculty contacts link:
Employee contacts

Faculty email:
keeled [at] ut.ee

Faculty address:
J. Liivi 4, 50409, Tartu
Viljandi Culture Academy

Faculty link:
kultuur.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 435 5232

Faculty email:
kultuur [at] ut.ee

Faculty address:
Posti 1, 71004 Viljandi

Dean's Office

Faculty contacts link:
Employee contacts

Faculty phone:
+ 372 737 5900

Faculty email:
sotsiaalteadused [at] ut.ee

Faculty address:
Lossi 36, 51003 Tartu
Institute of Education

Faculty link:
www.ht.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 6440

Faculty email:
haridus [at] ut.ee

Faculty address:
Salme 1a–29, 50103 Tartu
Johan Skytte Institute of Political Studies

Faculty link:
skytte.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5582

Faculty email:
skytte [at] ut.ee

Faculty address:
Lossi 36–301, 51003 Tartu
School of Economics and Business Administration

Faculty link:
majandus.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 6310

Faculty email:
majandus [at] ut.ee

Faculty address:
Narva mnt 18, 51009 Tartu
Institute of Psychology

Faculty link:
psychology.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5902

Faculty email:
psyhholoogia [at] ut.ee

Faculty address:
Näituse 2, 50409 Tartu
School of Law

Faculty link:
law.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5390

Faculty email:
oi [at] ut.ee

Faculty address:
Näituse 20–324, 50409 Tartu
Institute of Social Studies

Faculty link:
yti.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5188

Faculty email:
yhiskonnateadused [at] ut.ee

Faculty address:
Lossi 36, 51003 Tartu
Narva College

Faculty link:
www.narva.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 740 1900

Faculty email:
college [at] narva.ut.ee

Faculty address:
Raekoja plats 2, 20307 Narva
Pärnu College

Faculty link:
www.pc.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 445 0520

Faculty email:
info [at] pc.ut.ee

Faculty address:
Ringi 35, 80012 Pärnu

Dean's Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5326

Faculty email:
med [at] ut.ee

Faculty address:
Ravila 19, 50411 Tartu
Institute of Biomedicine and Translational Medicine

Faculty link:
biomeditsiin.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 4210

Faculty email:
bsmi [at] ut.ee

Faculty address:
Biomeedikum, Ravila 19, 50411 Tartu
Institute of Pharmacy

Faculty link:
farmaatsia.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5286

Faculty email:
pharmacy [at] ut.ee

Faculty address:
Nooruse 1, 50411 Tartu
Institute of Dentistry

Faculty link:
hambaarstiteadus.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 731 9856

Faculty address:
Raekoja plats 6, 51003 Tartu
Institute of Clinical Medicine

Faculty link:
clinicalmedicine.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5323

Faculty email:
kmi [at] ut.ee

Faculty address:
L. Puusepa 8, 50406 Tartu
Institute of Family Medicine and Public Health

Faculty link:
tervis.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 4190

Faculty email:
dph [at] ut.ee

Faculty address:
Ravila 19, 50411 Tartu
Institute of Sport Sciences and Physiotherapy

Faculty link:
www.kk.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5360

Faculty email:
kkdek [at] ut.ee

Faculty address:
Jakobi 5–205, 51005 Tartu

Dean's Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5820

Faculty email:
ltt [at] ut.ee

Faculty address:
Vanemuise 46–208, 51003 Tartu
Institute of Computer Science

Faculty link:
cs.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5445

Faculty email:
ics [at] ut.ee

Faculty address:
Narva mnt 18, 51009 Tartu
Estonian Marine Institute

Faculty link:
mereinstituut.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 671 8902

Faculty address:
Mäealuse 14, 12618 Tallinn
Institute of Physics

Faculty link:
www.fi.ut.ee

Faculty contacts link:
Employee contacts

Faculty address:
W. Ostwaldi 1, 50411 Tartu
Institute of Chemistry

Faculty link:
chem.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5261

Faculty email:
chemistry [at] ut.ee

Faculty address:
Ravila 14a, 50411 Tartu
Institute of Genomics

Faculty link:
genomics.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 4000

Faculty email:
egv [at] ut.ee

Faculty address:
Riia 23b, 51010 Tartu
Institute of Mathematics and Statistics

Faculty link:
www.math.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5860

Faculty email:
ltms [at] ut.ee

Faculty address:
Narva mnt 18, 51009 Tartu
Institute of Molecular and Cell Biology

Faculty link:
tymri.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5027

Faculty address:
Riia 23, 23b–134, 51010 Tartu
Tartu Observatory

Faculty link:
www.kosmos.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 4510

Faculty email:
kosmos [at] ut.ee

Faculty address:
Observatooriumi 1, Tõravere, 61602 Tartumaa
Institute of Technology

Faculty link:
tuit.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 4800

Faculty email:
info [at] tuit.ut.ee

Faculty address:
Nooruse 1, 50411 Tartu
Institute of Ecology and Earth Sciences

Faculty link:
www.omi.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5835

Faculty email:
om [at] ut.ee

Faculty address:
Vanemuise 46, 51003 Tartu

Institutions

Library

Faculty link:
utlib.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5702

Faculty email:
library [at] utlib.ee

Faculty address:
W. Struve 1, 50091 Tartu
Youth Academy

Faculty link:
teaduskool.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5581

Faculty email:
teaduskool [at] ut.ee

Faculty address:
Uppsala 10, 51003 Tartu
Museum

Faculty link:
muuseum.ut.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5674

Faculty email:
muuseum [at] ut.ee

Faculty address:
Lossi 25, 51003 Tartu
University of Tartu Natural History Museum and Botanical Garden

Faculty link:
natmuseum.ut.ee

Faculty contacts link:
https://www.ut.ee/en/kontakt/loodusmuuseum-botaanikaaed

Faculty phone:
+372 737 6076

Faculty email:
loodusmuuseum [at] ut.ee

Faculty address:
Vanemuise 46, 51003 Tartu

Support Units

Administrative Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5606

Faculty email:
kantselei [at] ut.ee

Faculty address:
Ülikooli 18a, 51005 Tartu
Centre for Entrepreneurship and Innovation

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 4809

Faculty email:
eik [at] ut.ee

Faculty address:
Narva mnt 18, 51009, Tartu
University Office in Tallinn

Faculty link:
University Office in Tallinn

Faculty contacts link:
Employeescontacts

Faculty phone:
+372 737 6600

Faculty email:
esindus [at] tallinn.ut.ee

Faculty address:
Teatri väljak 3, 10143 Tallinn
Estates Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5137

Faculty address:
Ülikooli 18a, 51005 Tartu
Finance Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5125

Faculty email:
rahandus [at] ut.ee

Faculty address:
Jakobi 4, 51005 Tartu
Grant Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 6215

Faculty address:
Raekoja plats 9, 51004 Tartu
Information Technology Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 6000, IT-help: +372 737 5500

Faculty email:
ito [at] ut.ee, arvutiabi [at] ut.ee

Faculty address:
Ülikooli 18a, 51005 Tartu
Human Resources Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5145

Faculty email:
personal [at] ut.ee

Faculty address:
Ülikooli 18, rooms 302 and 304, 50090 Tartu
Internal Audit Office

Faculty contacts link:
Employee contacts

Faculty email:
siseaudit [at] ut.ee

Faculty address:
Ülikooli 18-244, 51005 Tartu
International Cooperation and Protocol Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 6123

Faculty email:
iro [at] ut.ee

Faculty address:
Ülikooli 18, rooms 104, 301, 305, 50090 Tartu
Marketing and Communication Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5687

Faculty email:
info [at] ut.ee, avalik [at] ut.ee

Faculty address:
Ülikooli 18, rooms 102, 104, 209, 210, 50090 Tartu
Office of Academic Affairs

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5620

Faculty address:
Ülikooli 18, 50090 Tartu
Procurement Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 6632

Faculty email:
tuuli.ilula [at] ut.ee

Faculty address:
Ülikooli 18a, 51005 Tartu
Rector's Office
Rector's Strategy Office

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5600

Faculty email:
rektor [at] ut.ee

Faculty address:
Ülikooli 18, 50090 Tartu
Student Council

Faculty link:
tyye.ut.ee

Faculty contacts link:
Employee contacts

Faculty email:
info [at] tyye.ee

Faculty address:
Ülikooli 18b, 51005 Tartu
University of Tartu Press

Faculty link:
www.tyk.ee

Faculty contacts link:
Employee contacts

Faculty phone:
+372 737 5945

Faculty email:
tyk [at] ut.ee

Faculty address:
W. Struve 1, 50091 Tartu

University of Tartu Academic Sports Club

Faculty link:
sport.ut.ee

Faculty phone:
+372 737 5371

Faculty email:
info [at] tysk.ee

Faculty address:
Ujula 4, 51008 Tartu
Tartu Student Village

Faculty link:
campus.ee

Faculty phone:
+372 740 9959

Faculty email:
info [at] kyla.ee

Faculty address:
Narva mnt 25, 51013 Tartu
Tartu Students’ Club

Faculty link:
www.tym.ee

Faculty phone:
+372 730 2400

Faculty email:
tym [at] ut.ee

Faculty address:
Kalevi 24, 51010 Tartu
Tartu University Hospital

Faculty link:
www.kliinikum.ee/eng

Faculty email:
kliinikum [at] kliinikum.ee

Faculty address:
L. Puusepa 1a, 50406 Tartu
University of Tartu Foundation

Faculty link:
sihtasutus.ut.ee/en

Faculty phone:
+372 737 5852

Faculty email:
triin.vakker [at] ut.ee

Faculty address:
Ülikooli 18, 50090 Tartu
View all other units

Faculty link:
www.ut.ee/en/other-units

Before going to study abroad, all students have to draw up a study plan and sign a learning agreement. It is important to keep in mind that if you go to study abroad, you must complete at least 15 ECTS of courses at the foreign university per semester and apply for credit transfer so that the courses are taken into account upon completing your curriculum. Please note that the minimum amount of necessary credit points to complete your studies can be higher, depending on the study exchange program. In addition, foreign universities have the right to set their own requirements on the amount of credits necessary to complete studies.There are a few steps you must do before and after you go to study abroad. Please read them through thoroughly and make sure you understand who is involved at each step of the process so that your study abroad experience goes as smoothly as possible.

Filling out the study plan

Before going abroad for exchange or just as a visiting student, the subjects that you plan to study at your chosen foreign university must be assessed for their suitability for your study programme at the University of Tartu.

For this you must submit:

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a study plan to the respective academic unit (school/institute/college) along with
an annex to the study plan specifying the subjects to be studied abroad and how these fit into your UT study programme.

Your study plan must also include descriptions of the subjects to be studied abroad. You can get information about the subjects taught at the foreign university from the host intstitution's website or its contact person (e.g. International Students Coordinator). The VÕTA (RPL - Recognition of Prior Learning) Committee of the respective academic unit at the University of Tartu will review the study plan and make a decision within 14 days after submission of the application, approving your application in full or in part or rejecting it. The VÕTA committe does not meet in July.

Please contact VÕTA advisors in Faculty for further information.

Signing the Erasmus+ online learning agreement, OLA

Before the start of study abroad period and based on the approved study plan, students need to prepare and trilaterally sign a learning agreement. Starting from 2021/22, students participating in the Erasmus+ mobility program for studies in European countries must prepare an online learning agreement by using OLA web platform.

When creating an account in this system, please choose “eduGAIN” as verifying method, use ‘University of Tartu’ as institution and link your OLA account with UT username.
Students prepare the online learning agreement based on the approved study plan. It is important to choose the right academic year, e.g. 2021/22, and fill in all the required information fields (incl. personal details, field of study, links to information about subjects and study abroad regulations at host university as well as home university).
Both table A (subjects at host university) and table B (transferring credit points from host university to UT, according to the approved study plan) need to be filled in and the amount of ECTS points should be fairly equivalent. Transferring credits as optional or elective courses is also part of the learning agreement (in this case component title can be either optional course, elective course; UT course code cannot be added and can thus be marked as “-“).
The contact details of the person responsible for approving the learning agreement at UT (Responsible person at sending institution) needs to be entered into OLA system, see list of UT Learning Agreement contact persons.
The second requested contact details (Administrative contact at sending institution) should be the same person.
The UT Learning Agreement contact person will receive a notification to verify and sign the learning agreement.
Then the OLA system will automatically send the learning agreement to the contact person at the host university to be signed.

NB! It is very important to know whose contact details to enter in OLA system as Responsible person at receiving institution, therefore please get in touch with the host university beforehand or review their information materials. In addition, please check if the host institution accepts online learning agreements or is it necessary to prepare a learning agreement on paper (then please see the link below on this website ‘Signing the learning agreement on paper’). The paper form of the learning agreement gives a good overview of the learning agreement as a whole, also to those who are using the online system.

The online learning agreement will not be printed on paper, it will stay in the system. After the online learning agreement (OLA) has been confirmed by the receiving university in the system, the respective UT academic unit will register the student for study abroad by the directive of the Vice Dean of the Academic Affairs.

Signing the learning agreement on paper

You must sign a learning agreement on the basis of the confirmed study plan.

Learning agreement forms:

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A. learning agreement for students taking up studies in a foreign university via the Erasmus+ programme between European countries. Both table A (courses at the host university) and table B (how the courses will be transferred to your curriculum at UT, according the the approved study plan, including optional courses) must be filled out;
B. learning agreement for students taking up studies in a foreign university via the Erasmus+ International Credit Mobility programme (outside EU). Both table A (courses at the host university) and table B (how the courses will be transferred to your curriculum at UT, according the the approved study plan, including optional courses) must be filled out;
C. learning agreement for students taking up studies in a foreign university via other channels (incl. summer schools).

Formalisation of the learning agreement

If the student is using one of the learning agreement forms prepared by UT (see above), the learning agreement is signed as follows:

1. the student fills out all the information spaces in the learning agreement and signs it;

2. the student submits the agreement for signature.

2.1. If the student is taking up studies via cooperation agreements or programs between universities, the learning agreement is signed by contact persons in UT academic units ;
2.2. If the studies abroad are not based on cooperation agreements, the learning agreement is signed by:
- Faculty of Arts and Humanities, Faculty of Social Sciences; Faculty of Science and Technology: Head of the Institute/College;
- Faculty of Medicine: Dean of the Faculty.

3. the student sends the bilaterally signed learning agreement to the foreign/host university for signature;

4. before the study abroad period starts, the student submits the learning agreement (which has been returned and signed by the foreign university) to the respective UT academic unit (please consult the UT signatory of the learning agreement beforehand where exactly to submit the agreement, i.e. whether to the Deans’ Office or Institute);

5. on the basis of the trilaterally signed learning agreement, the Academic Affairs Specialist/Coordinator of the respective academic unit registers the student for study abroad by the directive of the Vice Dean of the Academic Affairs;

6. the learning agreement is kept in the academic unit along with the study plan (see item 4 above).

The learning agreement submitted to the UT academic unit does not have to be a document on paper with original signatures, it can also be a print-out copy of a signed document scanned and sent by e-mail. The learning agreement cannot be digitally signed as it cannot be assumed that all three signatory parties to the agreement (incl. foreign university) would have the ability to use digital signatures. If the signed learning agreement is submitted to the UT academic unit after the start of the study abroad period, it is considered as an exception that has to be justified and also agreed beforehand with the program coordinator as well as the representative of the academic unit. Foreign universities often offer students their own learning agreement forms but generally these universities also accept UT learning agreement. It is not necessary to sign two different learning agreement forms for two universities.

Only a learning agreement that has been compiled on the basis of approved study plan can be signed. Use UT forms (not the foreign university forms) when formalizing your study agreement.

Learning agreement for traineeship abroad

In addition to study and traineeship plan, students need to prepare and trilaterally sign a learning agreement for traineeship purposes if they wish to have their traineeship abroad. More information Traineeship Abroad.

Making changes to the learning agreement

If necessary, you can make changes to the learning agreement at the beginning of your studies abroad when the subjects to be studied and the timetable have become clear. Make sure you are following the conditions and deadlines specific to the mobility program you are participating in.

1. Adding subjects to the learning agreement

If the student would like to study more subjects than planned in the initial learning agreement:

The student submits to the VÕTA (RPL) committee an additional study plan, i.e. an application containing only the subjects to be added;
the VÕTA (RPL) committee of the academic unit will make a decision within 14 days after the submission of the application, approving the application in full or in part or rejecting it;
the faculty informs the student studying abroad of the decision of the VÕTA (RPL) committee by e-mail (e.g. sending the study plan to the student in scanned form);
on the basis of the approved additional study plan the student draws up the changes to the original proposed learning agreement.

Learning agreement annex forms:

A. changes to the learning agreement (Erasmus+ programme between European countries and Erasmus+ International Credit programme outside EU) - must be formalized within 7 weeks starting from the beginning of studies abroad (agreed in the learning agreement); in case of 2 semesters the changes concerning 2nd semester must be formalized within 7 weeks starting from the beginning of the 2nd semester;
B. changes to the learning agreement (other programmes).

Formalisation of the changes in the learning agreement:

the student asks the foreign university to sign the changes to the original proposed learning agreement;
the student sends changes to the original proposed learning agreement as a scanned copy by e-mail to the academic unit to be signed by the responsible person at UT. Please see the list of Learning Agreement contact persons by faculty.

The changes to the original proposed learning agreement and the additional study plan are kept in the respective academic unit.

2. Cancelling subjects in the learning agreement

If the student wishes to cancel participation in a subject specified in the original learning agreement:

the student selects the appropriate "changes" form from the above list and fills it out, listing only the courses he/she plans to cancel. The changes must be approved through the process described above. NB! If you want to cancel subjects specified in the original learning agreement, you do not need to submit an additional study plan, because the cancellation does not need to be approved by the VÕTA (RPL) committee.

NB! The learning agreement along with annexes must match the transcript of records of the studies completed abroad, i.e. the planned and the actual list of subjects must match.

After completion of the studies abroad

the student submits a transcript of records of the studies completed abroad to the respective academic unit (school/institute/college);
the student specifies the subjects from the approved study plan for which he/she would like to receive credit as part of his/her study programme at UT and registered in the SIS (min 15 ECTS/semester);
the Faculty registers the subjects in the SIS (if the subjects specified in the transcript of records match those specified in the study plan).

As of 1 January 2016, all grades received at the foreign university will be transferred to UT as non-differentiated (pass/fail).

Students participating in the Erasmus+ programme also have to submit the copy of Transcript of Records to UT Study Abroad Centre. More information: Erasmus student exchange.

Study plan and learning agreement in doctoral studies

It is important that a doctoral student who goes to study abroad for at least 12 days is registered as a student studying abroad. To that end, the doctoral student must draw up a study plan and the corresponding annex, specifying the courses to be taken abroad and their position in the UT curriculum. If the aim of the studies abroad is to do research, a research plan must be drawn up and annexed to the study plan. In that case no annex regarding courses is required. At the dean’s office, the doctoral student is registered as a student studying abroad on the basis of the dean’s directive.

Note: If the doctoral student goes to study at a foreign university within a scholarship programme that requires a learning agreement or if the foreign university asks for a learning agreement, the general rules regarding the study plan and learning agreement must be followed.

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Learning agreement

1. Adding subjects to the learning agreement

2. Cancelling subjects in the learning agreement